By-Laws
NATIONAL ASSOCIATION OF HOUSING AND REDEVELOPMENT
OFFICIALS
ARIZONA CHAPTER
BY-LAWS
ARTICLE I
NAME AND JURISDICTION
Section 1.
The name of this organization shall be the Arizona Chapter of the
National Association of Housing and Redevelopment Officials.
Section 2.
The Chapter shall operate within the geographic area of the State of
Arizona, subject to provisions of the Constitution of the National
Association of Housing and Redevelopment Officials (NAHRO), and by these
By-laws.
ARTICLE II
OBJECTIVES AND PURPOSE
The purpose of the Arizona Chapter of NAHRO shall be toward the
attainment of adequate and affordable housing – specifically for those
with low to moderate incomes; and, toward the attainment of sound
communities through the processes of development, preservation,
conservation, rehabilitation, rental subsidies and redevelopment; and,
for the attainment and enhancement of professional development of the
chapters’ members. Therefore to achieve this goal, the purpose of the
chapter shall be:
To improve the standards and practices of all phases of
administration directly related to the above objectives;
To develop and improve the professional standards involved in the
administration of programs to achieve the above objectives;
To strengthen the capacity of the Association at all levels to
provide for (a) the exchange of knowledge and results of experience; (b)
the conduct of meetings, training and educational programs for the
exchange of information; (c) the improvement of program administration;
and, (c) the enhancement of professional development opportunities;
To facilitate effective relationships among all levels of government
in the development and execution of housing and community development
responsibilities; and,
To cooperate and collaborate with other agencies, associations, and
groups, both public and private, having similar or related purposes.
ARTICLE III
MEMBERSHIP: QUALIFICATIONS, VOTING, DUES
Section 1.
Any individual who is an active member in good standing of NAHRO and who
resides within the geographical area of the Chapter shall be an active
member of the Chapter upon payment of such dues as may be established by
the Chapter as hereinafter provided.
Every active member shall have full voting rights and is eligible to
participate in all activities open to the membership.
Section 2.
Every active member shall be eligible to hold any office in the
Association. Membership dues may be established, from time to time, by
the Executive Board of the Chapter for the operation of the Chapter.
Payment of the established dues shall entitle members to all rights of
membership
ARTICLE IV
EXECUTIVE BOARD; MEMBERS, RESPONSIBILITIES, MEETINGS, QUORUM, VOTING
Section 1.
The control of the affairs of the Chapter shall be vested in an
Executive Board, consisting of the officers of the Chapter, the State
Representative appointed by the Arizona Chapter President, the
Vice-Presidents of the standing committees, and the Immediate Past
President of the Chapter, all of whom shall be active allied individual
member or associate of an affiliate agency member/members of National
NAHRO and an active individual member of Arizona NAHRO. The Regional
President shall be an ex officio member of the Arizona Chapter Executive
Board.
Section 2.
The Executive Board shall establish procedures in writing for the (a)
maintenance of records and accounts, (b) receipts and expenditure of
funds, (c) levying of dues, (d) periodic reporting of Chapter affairs to
the membership and it shall otherwise plan and account for the
activities of the Chapter.
Section 3.
The Executive Board shall establish procedures in writing for the
election of Chapter
representative(s) to the required regional standing committees.
Section 4.
The Executive Board shall hold not less than two regular meetings each
year, at least one of which will be held at the time and place of the
annual meeting of the Chapter. Notice of regular meetings shall be
mailed or e-mailed to each Board member not less than twenty (20)
calendar days before the meeting date.
Section 5.
At any meeting of the Executive Board, a majority of members of the
Executive Board shall be present to establish a quorum for the conduct
of the business of the Chapter. Each member of the Executive Board shall
be entitled to one vote. In order for a member’s vote to be counted, the
member must be present.
ARTICLE V
OFFICERS; NAME, DUTIES
Section 1.
The officers of the Chapter shall be President, Senior Vice-President,
Secretary, Treasurer, the Vice-Presidents of the standing committees,
the Immediate Past President and the State Representative.
Section 2.
It shall be the duty of the President to preside at all meetings of the
Chapter; to create and appoint such special committees as may, from time
to time, be necessary for the conduct of the affairs of the Chapter; to
implement such procedures, policies, and activities as may be adopted or
approved by the Executive Board of the Chapter; to order the annual
audit of Chapter accounts; and to report periodically to the membership
on the general business of the Chapter.
Section 3.
The Senior Vice-President shall preside in the absence of the President
at all meetings of the Chapter, shall succeed the President in office if
he cannot complete his term, and perform such other duties as may from
time to time be assigned by the President or the Executive Board.
Section 4.
The Vice-Presidents shall chair the respective required standing
committees and perform other functions as may be assigned by the
President and Executive Board.
Section 5.
The Secretary shall be responsible for maintenance and oversight of the
current and historical records of the Chapter, sending such notices as
may be required, and performing such other duties as may be assigned by
the President or the Executive Board. The secretary shall furnish the
regional Council current lists of names, titles and addresses of the
officers of the Chapter.
Section 6.
The Treasurer shall be custodian of the funds of the Chapter, collecting
all dues and other money payable to the Chapter and depositing same as
directed by the Executive Board. If designated by the Executive Board,
membership dues may be collected by the Vice President of Member
Services. The treasurer shall disburse funds of the Chapter pursuant to
procedures adopted by the Executive Board in settlement of Chapter
expenses, and report on the financial affairs of the Chapter at the
annual meeting of the Chapter. The Treasurer shall keep a book of
accounts, which shall be open for inspection to officers of the Chapter,
or any committee appointed by them for the purpose of making an
examination thereof, including the annual audit.
Section 7.
The State Representative will be appointed by the President and shall be
responsible for reviewing proposed and/or pending program regulations or
amendments, federal and state legislation relating to housing, community
revitalization, development and redevelopment, conservation and
rehabilitation, in the State of Arizona. The State Representative also
serves on the Pacific Southwest Regional Council of NAHRO’s Executive
Board.
ARTICLE VI
NOMINATIONS AND ELECTIONS
Section 1.
Not less than sixty (60) calendar days prior to the annual meeting of
the Chapter held in odd-numbered years, the Executive Board shall
appoint a Nominating Committee consisting of a minimum of five (5)
members representative of the members interests, that shall meet for the
purpose of selecting one or more persons from the rolls of active
individual members in good standing as nominees for the offices of
President, Senior Vice-President, Secretary, and Treasurer. The sitting
Senior Vice-President’s name shall automatically appear on the ballot as
a candidate for the office of President providing the Senior
Vice-President agrees to serve if elected.
The Nominating Committee shall file with the Secretary a full ticket
for these offices to be voted on at the ensuing annual meeting.
Section 2.
Not less than ten (10) calendar days before the annual meeting or a date
designated by the Executive Board, the Secretary shall notify each
eligible voter of the nominees selected by the Nominating Committee as
well as identifying the sitting Senior Vice President as a candidate for
the office of President. Additional nominations may be made by members
from the floor at the Annual meeting. The floor nomination shall contain
a verbal certification that the nominee will serve if elected.
Section 3.
The election of officers may be held at the annual meeting of the
Chapter held in odd-numbered years. The term of the office of all
officers and other members of the Executive Board shall be for two years
and shall begin on October 1. All officers and other members
of the Executive Board shall serve until their successors have assumed
their duly elected positions.
Section 4.
Any person who has been elected by the Chapters membership to serve two
full consecutive terms as a Board Officer shall not be eligible for
nomination and election to a third consecutive term in the same
position. Service during a partial term, regardless of the length shall
not be considered in the application of this rule.
If any member of the Executive Board ceases to be eligible for active
membership in the Chapter, he/she shall cease to be a member of the
Executive Board three months after they lose their status as an active
member. The Executive Board, by two-thirds majority vote and its own
discretion acting in the best interest of the Board, may deny, terminate
or refuse to renew membership to any person or agency. Once the position
is vacant, the Executive Board shall fill the vacant position by the
originating unit or, if elected by a vote of the membership, by the
Executive Board.
Section 5.
Each active member present at the annual meeting shall have one vote and
shall cast his/her vote by written ballot, a show of hands or voice
vote. If an office is unopposed, vote may be cast by a show of hands or
voice vote, at the preference of the presiding Chapter President.
Section 6.
No person shall be eligible for election of an office who is not an
active individual member in good standing of the Chapter and a current
associate or Allied individual member of National NAHRO.
Section 7.
If a vacancy occurs in any office of the Chapter, except as provided in
Article V, Section 3, it may be filled by the Executive Board for the
unexpired term, or until the next annual meeting of the Chapter,
whichever occurs earlier. Vacancies that occur among chairmen of the
required standing committees shall be filled as provided in Article
VIII, Section 2.
ARTICLE VII
MEETINGS
Section 1.
Regular meetings of the membership of the Chapter shall be at such times
and places as may be determined by the Executive Board. At least one (1)
such meetings shall be held during each Chapter year including the
annual meeting. The Executive Board shall give notice of the time, place
and purpose of the meeting at least thirty (30) calendar days prior to
the date of the meeting.
Section 2.
The annual meeting shall be held at a time and place fixed by the Board,
and the official Chapter calendar year shall be concurrent with the
Regional Council’s calendar year. At the annual meeting, the officers
shall report on their accounts and the general business of the Chapter,
and such other business shall be transacted as may be brought before the
membership.
Section 3.
Special meetings of the membership may be called at any time by the
Secretary on the order of the President, the Executive Board, or by the
signed petition of at least one-fifth (1/5) of the total active
membership. The Secretary shall give notice of the time, place, and
purpose of special meetings at least ten (10) calendar days prior to the
date of said meeting.
Section 4.
A quorum must be present at any meeting of the membership at which
business is transacted. One-fifth (1/5) of the active members of the
Chapter shall constitute a quorum.
Section 5.
The provisions of these by-laws and Roberts Rule-of-Order shall apply to
the conduct of any meeting of the membership, the Executive Board and
other duly constituted committee of the Chapter. In the event of
conflict, these by-laws shall prevail.
ARTICLE VIII
COMMITTEES
Section 1.
There shall be Standing Committees of the Chapter through which the
program, professional, commissioner, and member service needs and
participation of the membership can be provided. Standing Committees
required by the National NAHRO Constitution are:
a. HOUSING. The committee shall address the programmatic areas of the
housing function, and shall recommend actions through the Executive
Board and its counterpart regional committee regarding, but not limited
to: funding, legislation, regulations, administration at the federal,
state and local levels, and the effective representation of the
membership’s interests therein.
b. COMMUNITY REVITALIZATION AND DEVELOPMENT. The committee shall
address the programmatic area as the community revitalization,
development and redevelopment, conservation and rehabilitation
functions, and shall recommend actions through the Executive Board and
its counterpart regional committee regarding, but not limited to,
funding, legislations, regulations, administration at the federal, state
and local levels, and the effective representation of the membership’s
interests therein.
c. PROFESSIONAL DEVELOPMENT. The committee shall focus on the general
and specific areas of career identification, training and education,
certification and credentialing, and the professionalization of the
members engaged in housing, development and redevelopment, conservation
and rehabilitation activities. It shall recommend actions through the
Executive Board and its counterpart regional committee concerning these
and related matters.
d. MEMBER SERVICES. The committee shall serve the general and
specific interest of the members which cut across program and
professional lines; shall represent the interest of special interest
groups within the membership, including, but not limited to minorities,
commissioners and women; and shall consider supportive services and
products such as conferences, conventions, workshops, seminars,
publications, representation, and related matters. It shall recommend
actions through the Executive Board and its counterpart regional
committee.
e. COMMISSIONER AFFAIRS. The committee shall serve to broaden the
constituency supporting the goals and objectives of the Association;
support programs to expand the skills of commissioners to effectively
discharge their responsibilities; work with staff, leadership and
membership at all levels of the Association in fulfillment of these
purposes.
Additional Committees of the Chapter may include:
f. RURAL HOUSING AND DEVELOPMENT. The committee shall address the
general and specific needs, interests, special problems, and
programmatic concerns of rural areas relating to housing, community
revitalization, conservation and rehabilitation, and economic
development functions, and shall recommend actions through the Executive
Board and Chapter representatives on regional Housing and Community
Revitalization/Development Committees concerning these matters.
g. LEGISLATIVE. The committee shall review proposed and/or ending
program regulations or amendments, federal and state legislation,
related to housing, community revitalization, development and
redevelopment, conservation and rehabilitation, making periodic reports
to the membership and providing clearinghouse information services on
current regulations and legislation; and legislative committee
concerning these matters.
h. FINANCE. The committee shall address the general and specific
needs, interests, special problems, and programmatic concerns of
financial matters relating to housing, community revitalization,
conservation and rehabilitation, and economic development functions, and
shall recommend actions through the Executive Board and Chapter
representatives on regional Housing and Community Revitalization and
Development Committees concerning these matters.
i. MAINTENANCE. The committee shall address the general and specific
needs, interests, special problems and programmatic concerns of
maintenance matters relating to housing, CIAP, development and
rehabilitation, and shall recommend actions through the Executive Board
and Chapter concerning these matters. The committee shall also be
responsible for working with the Professional Development Committee on
the planning, scheduling and implementing of regular maintenance
training programs.
j. FAMILY SELF-SUFFICIENCY. The committee shall address the general
and specific needs, interests, special problems and programmatic
concerns of self-sufficiency matters relating to housing and shall
recommend actions through the Executive Board and Chapter
representatives concerning these matters.
k. COMMUNICATION. The committee shall address all marketing needs for
the chapter, including producing the newsletter and web site. This
committee’s responsibilities shall include collecting news articles from
individuals and agencies, writing and editing articles, updating the
calendar of events, supervising the printing of the newsletter and
mailing it to Chapter members and other subscribers.
In addition, this committee may perform other functions as may be
assigned by the President and Executive Board. The Executive Board shall
determine the frequency of the Chapter’s newsletter publication.
Section 2.
Each Standing and Chapter Committee shall have two (2) members appointed
by the President and three (3) members approved by the Executive Board.
The Chairperson and Vice-Chairperson of each Standing and Chapter
committee shall be elected by committee members from among its members
to serve terms concurrent with the terms of Chapter officers.
Section 3.
The President shall appoint such other committees, task forces or
similar groups as may be deemed appropriate to the purposes and
activities of the Chapter, and shall appoint the members thereto. Ad hoc
committee members and/or task forces shall not have a vote on the
Executive Board.
Section 4.
The selection process for committee membership shall seek to provide a
broad representation of all special interests of the membership,
including but not limited to commissioners, minorities and women.
ARTICLE IX
ADMINISTRATION
Section 1.
Financial records of the Chapter shall be audited annually in a manner
provided for by the Executive Board, and the audit report shall be
submitted to the Board as soon thereafter as practicable.
Section 2.
The fiscal year for the Chapter shall be the calendar year.
Section 3.
Within 30 calendar days from the expiration of a Board members term of
office, all records of the Chapter shall be transferred to the newly
elected officer. To be included, but not limited to are all of the
Chapter’s financial records and reports, meeting minutes and agendas and
chapter by-laws.
ARTICLE X
AMENDMENT
Section 1.
These by-laws may be amended at a regular or special meeting of the
Chapter, or by a vote conducted through postal or electronic mediums for
this purpose. At least two-thirds (2/3) of the membership must vote
affirmatively for an amendment to pass. No proposed amendment shall be
acted on unless written notice thereof has been filed with the Secretary
at least three (3) weeks prior to the meeting. A copy of the proposed
amendment shall be embodied in the call for the meeting and a copy shall
be sent to each member of the Chapter at least ten (10) days prior to
the date of the meeting.
ARTICLE XI
EFFECTIVE DATE, APPROVAL AND REVOCATION
Section 1.
These by-laws and any amendments thereto shall become effective on
approval of the Executive Board of the Regional Council and the Board of
Governors of the Association and are subject to revocation by the
Executive Board of the Regional Council and Board of Governors of the
Association for due cause.
Adopted 7/21/05
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